current opening

Office Manager/HR Assistant

At Nussbaum Group we construct and organically maintain the most exceptional landscapes in the Northwest. We make complex well-designed projects run smoothly and expertly maintain them so they THRIVE.

Nussbaum Group is looking for a well-organized experienced Office Manager/HR Assistant who is able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations. The position will be responsible for overseeing all office activities, streamlining administrative procedures, and supporting the HR Director. The ideal candidate will strive to create and maintain a welcoming and supportive work environment, while ensuring high levels of organizational effectiveness, communication and safety.

This is a full-time position.  We are as committed to the growth of our employees as we are to the landscapes we build.  We offer a full suite of competitive benefits which are outlined below.

Responsibilities (Office Manager)

  • Collaborate with HR, Payroll and Marketing to drive and implement office related policies, support programs and training activities.
  • Provide project support as requested; specifically, with regards to insurance requirements, union and safety concerns.
  • Manage, record and maintain employee leave records (absence requests, PSST, vacation, holiday, modified duty, etc.).
  • Serve as the point person for maintenance of facilities and equipment. Liaise with facility management vendors, including cleaning, catering and security services.
  • Verify and reconcile department invoices.
  • Plan in-house or off-site activities, such as retreats, conferences, parties, or celebrations.
  • Recognize marriages, births and employment anniversaries.
  • Manage contracts and price negotiations with office vendors and services providers. Oversee costs and performance.
  • Support office assistant in her role and with administrative tasks.

Responsibilities (HR Assistant)

  • Prepare and maintain accurate confidential employee personnel records and HR Department files to ensure security, accuracy and availability.
  • Maintain employee database in HRIS systems and coordinate process with Payroll as required.
  • Prepare and process pre-employment, onboarding and termination paperwork.
  • Administer and review background checks and drug screening.
  • Process all data entry into HRIS systems for new hires, employee changes and terminations.
  • Conduct internal audits of various HR documentation and follows up to collect missing documents.
  • Lead the processing and tracking of unemployment claims, COBRA, & Workers Comp.
  • Process external inquiries for employment verification, mortgage applications, employee garnishments, and other employment related documents in accordance with company policy/procedures
  • Post career opportunities on various job boards.
  • Screen resumes, identify top-tier candidates & schedule initial phone screens.
  • Coordinate interview process between candidates and internal interview team.
  • Perform employee reference checks.
  • Plan, schedule and coordinate benefit open enrollment activities.
  • Process employee/dependent enrollment and terminations.
  • Respond to and provide direction for benefit related questions or concerns
  • Assist the Human Resource Director with special projects as needed.

Qualifications/Skills

  • 4 years of office management and 2 years of human resources experience.
  • Bachelor’s degree or Associate’s preferred.
  • Experience working with the construction or professional landscaping industry or related field a plus.
  • Previous experience in managing Benefits and Recruitment.
  • Advanced knowledge of MS Office required. QuickBooks experience a plus.
  • Knowledge of Human Resources procedures as well as Federal and/or state labor laws. 
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Ability to take initiative and work independently.
  • Ability to maintain a professional presence and high level of confidentiality.
  • Attention to detail, organizational and problem-solving skills.
  • Strong written and oral communication skills.

Benefits:

  • Paid Vacation, Holidays and Sick leave
  • Fantastic Medical, Dental and Vision Insurance
  • Simple IRA for Retirement Savings
  • Company Supplied Vehicle for Company Use
  • Company Cell Phone
  • Training & Mentoring

Please note: Any offer of employment will be dependent upon the ability to verify identity and eligibility to work in the U.S.; and to pass both a background check and drug test.

To apply:

  • Email jobs@nussbaum-group.com
  • Call 206-545-0111 today!
  • Click on the link below to complete our online job application.
Apply Here