future opening

Office Assistant

At Nussbaum Group we construct and organically maintain the most exceptional landscapes in the Northwest. We make complex well-designed projects run smoothly and expertly maintain them so they THRIVE.

Nussbaum Group is looking for a well-organized experienced Office Assistant who is able to ensure the smooth running of the office and day-to-day operations. The ideal candidate will strive to create and maintain a welcoming and supportive work environment, while ensuring high levels of organizational effectiveness, communication and safety.

This is a full-time position. We are as committed to the growth of our employees as we are to the landscapes we build. We offer a full suite of competitive benefits which are outlined below.

Primary Functions:

  • Answer incoming calls and re-direct in a professional, courteous manner.
  • Greet clients, job applicants, and visitors
  • Support field team members as well as those in the office
  • Receive and distribute incoming packages and mail
  • Assist several departments on various small tasks
  • Fax, scan and copy documents.
  • Maintain office and project related filing and storage systems.
  • Update and maintain Outlook contact lists and client information; ensure consistent formatting, categorization and style.
  • Update and maintain internal contact lists.
  • Ensure office equipment is properly maintained and serviced by scheduling preventive maintenance; troubleshooting failures; calling for repairs; and monitoring equipment operation.
  • Maintain overall office appearance and organization
  • Check status of and order supplies, as well as follow-up on orders as needed
  • Running errands when necessary
  • Assisting Acct Mgr. with sorting invoices, filing and other accounting tasks as needed.
  • Creating labels for file folders as needed
  • Folding, stuffing & stamping outgoing mail
  • Data entry of inventory (in excel spreadsheet)
  • Assist with event planning.

Qualifications/Skills

  • 2 years of administrative support or customer service related experience.
  • Basic computer and software skills in Microsoft Word, Outlook, and Excel.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Ability to take initiative and work independently.
  • Ability to maintain a professional presence and high level of confidentiality.
  • Attention to detail, organizational and problem-solving skills.
  • Strong written and oral communication skills.

Benefits:

  • Paid Vacation, Holidays and Sick leave
  • Fantastic Medical, Dental and Vision Insurance
  • Simple IRA for Retirement Savings
  • Company Supplied Vehicle for Company Use
  • Training & Mentoring

Please note:Any offer of employment will be dependent upon the ability to verify identity and eligibility to work in the U.S. and to pass both a background check and drug test.

To apply:

  • Email jobs@nussbaum-group.com
  • Call 206-545-0111
  • Complete a job application by clicking on the button below.
Apply Here