At Nussbaum Group we construct and organically maintain the most exceptional landscapes in the Northwest. We make complex well-designed projects run smoothly and expertly maintain them so they THRIVE.
Nussbaum Group is looking for a well-organized experienced Office Assistant who is able to ensure the smooth running of the office and day-to-day operations. The ideal candidate will strive to create and maintain a welcoming and supportive work environment, while ensuring high levels of organizational effectiveness, communication and safety.
This is a full-time position. We are as committed to the growth of our employees as we are to the landscapes we build. We offer a full suite of competitive benefits which are outlined below.
- Answer incoming calls and re-direct in a professional, courteous manner.
- Greet clients, job applicants, and visitors
- Support field team members as well as those in the office
- Receive and distribute incoming packages and mail
- Assist several departments on various small tasks
- Fax, scan and copy documents.
- Maintain office and project related filing and storage systems.
- Update and maintain Outlook contact lists and client information; ensure consistent formatting, categorization and style.
- Update and maintain internal contact lists.
- Ensure office equipment is properly maintained and serviced by scheduling preventive maintenance; troubleshooting failures; calling for repairs; and monitoring equipment operation.
- Maintain overall office appearance and organization
- Check status of and order supplies, as well as follow-up on orders as needed
- Running errands when necessary
- Assisting Acct Mgr. with sorting invoices, filing and other accounting tasks as needed.
- Creating labels for file folders as needed
- Folding, stuffing & stamping outgoing mail
- Data entry of inventory (in excel spreadsheet)
- Assist with event planning.
- 2 years of administrative support or customer service related experience.
- Basic computer and software skills in Microsoft Word, Outlook, and Excel.
- Excellent time management skills and ability to multi-task and prioritize work.
- Ability to take initiative and work independently.
- Ability to maintain a professional presence and high level of confidentiality.
- Attention to detail, organizational and problem-solving skills.
- Strong written and oral communication skills.
- Paid Vacation, Holidays and Sick leave
- Fantastic Medical, Dental and Vision Insurance
- Simple IRA for Retirement Savings
- Company Supplied Vehicle for Company Use
- Training & Mentoring
Please note:Any offer of employment will be dependent upon the ability to verify identity and eligibility to work in the U.S. and to pass both a background check and drug test.
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- Call 206-545-0111
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